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Adding a file or folder hyperlink

You can include a hyperlink on a topic or within the topic notes that you can click to open a file or folder.

To add a hyperlink to a file or folder:

  1. Select a topic in Map View or Outline View, or, within the topic notes, select some text or an image.

  2. Click the Links toolbar button on the Home or Insert tab, or choose Insert > Hyperlink.

    Tip: Click the Task Panes toolbar button, click the Inspector tab, and then click the Hyperlink and Attachments tab. If a hyperlink already exists for the selection it will show here. To create a hyperlink or modify the link shown, click Manage.

  3. Choose File / Folder in the Link To pop-up menu.

  4. Click Choose, select a file or folder, and then click Open.

  5. Select "Store as absolute hyperlink" if you want to include the full path name in the link. Otherwise the link is stored as relative to the map.
    You can assign a title to a link in the Link Title box. When you point to the link, the link title is displayed along with the file's path and name.

Tip:You can add multiple links to a topic. A topic with multiple links displays this icon: .

You can hide or show all hyperlink icons on the map by choosing View > Show & Hide.

To remove or edit a hyperlink:

  1. Control-click the topic's hyperlink icon, or Control-click the linked text or image in the notes.

  2. Choose Modify Hyperlink.

    Tip: If the Inspector is already open, click the Hyperlink and Attachments Inspector tab. If a hyperlink already exists for the selected topic it will be shown here. To modify the link shown, click Modify.

  3. Make changes to the hyperlink in the dialog or click the Remove Hyperlink button.

Important: Hyperlinked files are not stored within the map - they remain as external files. If you move or send the map, you must also move or send the linked documents to avoid breaking the map's hyperlinks. If you prefer, you can use an attachment to include a document within the map file. You can attach multiple documents to a topic, and they are stored within the map file. When you move or send the map the attachments are automatically included. To learn more, see the Related Topics below.

Related Topics

About hyperlinks

Using the Inspector

Jumping to linked files, folders, and locations

Hiding map elements

Emailing maps

Attaching documents to topics

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