One way to include data in a map is by adding properties sets to your topics. A topic properties set is an object included within a topic that contains a list of property names and their values. You can create and re-use topic properties sets to standardize the entry of data for topics of a specific type. For example you could create a topic properties set with fields for standard employee data such as department, manager, title, employee number, etc.
Within the set, you can classify some properties as Hidden. Hidden properties are not shown, by default, but you can choose to display them.
Creating a topic properties set involves two steps:
A. Define a list of properties of various data types. At this point, you have a list of properties without values ready for data entry. If you'd like to use this list of properties for other topics you can duplicate it by copying the topic or by creating a Map Part.
B. Edit the topic properties to populate the fields with data specific to this topic.
Once the topic properties set has been created you can choose to show or hide it, and if its no longer needed, you can remove it from the topic.
Topic properties must have unique names. You will not be permitted to enter a property name if it is already used in the topic.
Hint:
When you are inserting or modifying a Topic Property you can enter the following information:
Type |
Data format options |
Display |
Number |
none |
Entry field |
Currency |
Decimal places, currency symbols, format for positive and negative amounts. These are automatically added to the data that is entered. |
Entry field |
Percentage |
Decimal places |
Entry field |
Integer |
Maximum/minimum value option |
Entry field |
Text | Maximum length Determines the maximum number of text characters that may be entered |
Entry field |
Color |
none |
Color picker |
Date |
none |
Date/Time picker |
Time |
none |
Date/Time picker |
Date and Time |
none |
Date/Time picker |
Masked field |
Mask |
Masked field |
List |
List of values with option to edit list values. |
Drop-down list |
Multiline text |
Maximum length option |
Text entry box |
Boolean |
none |
True/False combo box |
File or folder link |
File or Folder |
File dialog or Folder dialog |
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