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Using Gantt View

Gantt View displays tasks on your map as a task list and a Gantt chart. You can add, remove, an change some Task Info directly in this view. A task must have a Start Date and Due Date to appear in the Gantt chart.

To view tasks as a Gantt Chart:

Gantt View will display all tasks that have a Start date and a Due date.

There are two views: Grid view displays information for each task in columns, and Chart view shows your tasks in a timeline.

Do one of the following:

  • On the View tab Document Views group, click Show Gantt.
  • On the Task tab, click Show Gantt.

To return to the map, click Back to Map .

Notes:

The current day (today) is indicated on the chart by a colored line.

Dependencies are also shown here.

By default, Gantt View will not show tasks that are hidden on the map by a filter. You can display these tasks in Gantt View without disabling the filter by clicking the Options button , and unchecking Apply topic filtering to the chart.

You can modify the width of task columns in Grid view, but you cannot change the column order.

You hide any of the Grid view columns by clicking the Options button , and unchecking the column you want to hide.

The Cost column in Grid view displays the total cost of the task.

By default, parent topics in task rollups display all descendant topics, including intermediate topics. You can hide intermediate topics in a rollup branch by clicking the Options button and choosing Show task rollup topics as summaries.

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To modfiy tasks:

  1. In Gantt Chart view, select a task.
  2. Control-click, and choose Edit Task.
  3. In the Gantt dialog, click the Task tab.
  4. Do any of the following:
  • Set the task’s progress by choosing a percentage from the Progress drop-down.
  • Set the start date by choosing a date in the Start date drop-down.
  • Set the due date by choosing a date in the Due date drop-down.
  • Set the task duration by choosing a time increment and number in the Duration area.
  • Set the task as a milestone by clicking the Milestone box.
    A milestone is a status that has the same start and end date and does not have any duration or any work associated with it. They can have dependencies, but no resources.

Note: Gantt Chart view also displays information about a task's costs and effort. For information about setting task costs and specifying task effort, see Adding task information.

To manage resources:

  1. In Gantt Chart view, select a task.
  2. Control-click, and choose Edit Task.
  3. In the Gantt dialog, click the Resources tab.
  4. Do any of the following:
  • Add a resource by typing the resource name in the bottom drop-down, and clicking Add.
  • Delete the resource by clicking Remove next to the resource.
  • Specify the percentage of the resource's time you expect the resource to spend working on the task over the course of the full task duration by choosing a percentage from the Load % drop-down.

To set task dependencies:

  1. In Gantt Chart view, select a task.
  2. Control-click, and choose Edit Task.
  3. In the Gantt dialog, click the Dependencies tab.
  4. Do any of the following:
  • Set predecessor or successor tasks by choosing tasks from the drop-down and choosing an option from the Dependency Type drop-down.
    Finish-to-Start — Task 2 Start date cannot be earlier than Task 1 Due date
    Start-to-Finish — Task 2 Due date cannot be earlier than Task 1 Start date
    Start-to-Start — Task 2 Start date cannot be earlier than Task 1 Start date
    Finish-to-Finish — Task 2 Due date cannot be earlier than Task 1 Due date
  • Add another predecessor or successor task by choosing a task, and clicking Add.

To insert a task:

  • In Gantt Chart view, Control-click and choose Insert Task.

To insert sub-tasks and sibling tasks:

  1. In Gantt Chart view, select a task.
  2. Control-click, and choose Insert, and choose one of the following:
  • Sub-task
  • Sibling Task.

To remove task information:

  1. In Gantt Chart view, select a task.
  2. Control-click, and choose Remove Task Info.

To manage slack time:

In Gantt Chart view, click Remove Slack on the toolbar, and choose one of the following:

  • Click From Selected and Dependent Tasks to remove slack time only from the selected task.
  • Click From All Tasks to remove slack from all tasks in the map.

To change project dates:

Click Move Project, and choose one of the following:

  • Click Change Start Date, choose a new date from the drop-down in the Start date dialog, and click OK.
  • Click Change End Date, choose a new date from the drop-down in the End date dialog, and click OK.

To navigate a Gantt chart:

Click Go To, and choose one of the following:

  • Click Today to go today’s date.
  • Click Start of Project to go to the first day of the project.
  • Click End of Project to go to the last day of the project.

To customize Gantt View:

  1. In Gantt Chart view, click the Options button .
  2. Uncheck the Use the default options for this map box.
  3. Do any of the following:

To change the chart view:

Do one of the following:

  • Click Zoom In.
  • Click Zoom Out.
  • Click Zoom to Fit to have the chart span the width of the window.

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