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Quick tips

Here are some tips to help you get up to speed using MindManager quickly. You can use keyboard shortcuts for many common actions. See Keyboard shortcuts for a complete list of shortcuts.

To learn more about doing the tasks described here, type what you're looking for in the search box above.


  • You can do many tasks in MindManager using the mouse to drag items.
  • Control-click (or right-click) on topics and elements to see a shortcut menu with quick access to many commands.

Add and arrange topics

  • To quickly create a new topic press Return.
  • To create a new subtopic select a topic and press Command-Return.
  • To move topics drag them to a new location (Option-drag to copy them).
  • Drag Map Parts from the Library to quickly add commonly-used topics.
  • Drag topics and elements from other open maps to move or copy them.

View and navigate

  • Press Tab and Shift-Tab to move through topics one by one.
  • Make data in topics more identifiable by changing how topic data is displayed when it meets criteria set in SmartRules.
  • Temporarily hide topics by collapsing them or by using the Filter command.
  • Use the Focus on Topic command to concentrate attention on a specific area of the map.
  • Hide elements without removing them from the map by choosing View > Show & Hide.

Add information with markers, attachments and links.

  • Add visual information with icons, tags, and color markers from the Inspector's Markers pane. Click a topic's icon marker to cycle through markers in its group (exclusive icon markers only).
  • Keep maps clear and simple by including detailed information in the topic Notes.
  • Attach existing documents to topics to include them as part of your map.
  • Use hyperlinks to point to external documents, URL's and map topics on other maps.
  • Add task information like dates, duration, priority, progress and resources and using the Inspector's Task Info pane.

Group, summarize and connect topics

  • Use enclosed boundaries to group and highlight sets of subtopics.
  • Use a summary boundary with a callout topic to summarize a set of subtopics.
  • Show connections between disconnected topics using relationships, and use a callout as a label.

Add visual impact

  • Apply a different Map Theme to your map from the Format menu to instantly change the map's overall look and give it a distinctive appearance.
  • Select multiple topics or elements, then use the Topic Inspector to quickly change their formatting and layout.
  • Set the default formatting for topics and elements interactively. New topics and elements will automatically use this formatting.
  • Drag icons, images and backgrounds from the Library for visual enrichment.
  • Add shapes to a map’s background, text boxes to give extra information, and Smart Shapes to flowcharts when there are several concurrent processes.

Share maps and collaborate

  • Share maps using Mindjet Files in the cloud.
  • Share maps virtually anywhere, with virtually anyone with the Publish tool. Program maps to present the exact content you want your audience to see with Interactive Presentation Export.
  • Collaborate on projects by creating new Mindjet Tasks online from topics in your map. Your map topics stay in sync with the online tasks, so you can track your projects in real time.
  • Send maps in native format to other users of MindManager mapping software by email or instantly via Messages or iChat.
  • Export and distribute maps in a variety of other formats.
  • Include map images in documents you create in other applications.

Use maps as dynamic visual aids for brainstorming sessions, meetings and presentations

  • Use the Quick Entry mode to enter ideas spontaneously during brainstorming sessions, then drag them into the map to create a logical hierarchy
  • Display your meeting agenda in map form, and use the navigation tools to focus on topics in succession.
  • Start the timer to keep your meeting or brainstorming session on track.

Use macOS tools with MindManager

  • Take advantage of Dark Mode, where dark colors are used in place of light colors in the user interface. This makes it easier to pinpoint color and detail in your map and see UI items.
  • MacBook Pro users can leverage the time-saving features of the Touch Bar, which displays context-sensitive controls that change depending on the selected objects or tools. (Note: Only on devices that support the Touch Bar)
  • Search for maps with Spotlight. Maps are automatically indexed for Spotlight searches.
  • Automate common tasks in MindManager using AppleScript commands. Open the MindManager dictionary in the AppleScript Script Editor to see the available MindManager commands.
  • Use macOS spelling tools to review your map. MindManager will use your macOS dictionary to verify spelling.