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Attaching documents to topics

You can attach external documents to topics and include them as part of the map. Once added, attachments are stored within the map file and are independent of their original source file. They can be opened for viewing or editing from the Hyperlink and Attachments Inspector. Editing only affects the attachment stored within the map file: It does not affect the original document.

Attachments differ from hyperlinks in that the document content becomes part of the map, and is always included with the map when it is moved or sent. Note that attachments can significantly increase the size of the map file.

To attach a document to a topic:

  1. Select a topic in Map View or Outline View.

  2. Click the Attach File toolbar button on the Home or Insert tab, or choose Insert > Attachment.

    Tip: If the inspector is already open, click the Hyperlink and Attachments Inspector tab. If an attachment already exists for the selection it will show here. To add another attachment click the Add button (+) .

  3. Navigate to the file you want to attach, and then click Open.

Items that cannot be attached will be dimmed. These include folders, documents that are bundles, and files that use resource forks (usually from older applications).

Attachments are indicated on the topic by the Attachment icon . Click on this icon to see the Hyperlink and Attachments Inspector. You can add multiple attachments to a single topic, and they are listed in the order you add them.

You can hide Attachment icons on your map when you display or print it by choosing View > Show & Hide.

To open an attachment for viewing or editing:

  • In the Hyperlink and Attachments Inspector, select the attachment in the list and click Open.

Note: Any changes you make to the attachment are saved only within the map, they are not saved back to the original source file.

To save an attachment in an external file:

  • In the Hyperlink and Attachments Inspector, select the attachment in the list and click Save As.

To remove an attachment:

  • In the Hyperlink and Attachments Inspector, select the attachment in the list and click the Remove button (-).

Note: When you remove the attachment, any changes you've made will be lost unless you've saved it in an external file.


Related Topics

Using the Inspector

Hiding map elements

About hyperlinks

Adding a file or folder hyperlink

Emailing maps

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